Food Forum Expo Exhibitor Info

We are thrilled you will participate at the Bedford 2020 Food Forum Expo on March 4, 2017 at Fox Lane High School.

Our goal is to create a lively Expo area that advances the themes of the day’s event – growing, buying, eating, and sharing local food and engages, educates, and inspires all our Food Forum participants!

The Expo will be open throughout the daylong event from 8:30 a.m. – 3:00 p.m., with time set aside in the schedule for attendees to explore the Expo. There will be 75 booths and we anticipate up to 1,000 attendees.  The Expo is sold out.

Booth Fees:

  • $400 for commercial Expo participants,
  • $150 for small businesses,
  • $50 for non-profits and farms

If you have not already done so, please pay either by check to Bedford 2020 Coalition, to PO Box 812, Bedford Hills, NY 10507, or online by clicking on PayPal on the donate page of the Bedford 2020 website.  Please pay by 2/24/17.

Booth Attendees:

Expo tables must be attended by at least one person at all times during the event, from 8:30 a.m. to 3:00 p.m.

Each person who attends an Expo table is also required to pre-register for the event. Click here to register everyone who will work your expo booth.

There are three ticket types to choose from when you register:

  • Expo Only (no additional fee)
  • Expo/Lunch (includes $10 fee for Ladle of Love lunch)
  • Full Access ($25 fee to attend workshops/speakers throughout the day and Ladle of Love Lunch).

Everyone attending the event, please print and sign this liability waiver and either scan it and email it back to us . If you prefer to mail it, send to Bedford 2020 at PO Box 812, Bedford HIlls, NY 10507, or you may bring it when you come to set up for the Expo.

If you are selling food or beverage items, please email us a Certificate of Liability Insurance naming Bedford Central School District as an additional insured.

Payment and Registration must be made no later than February 24. We will start accepting waitlisted applicants if payments for reserved spots have not been received by then.

Set Up

Booth setup will be on Friday, March 3rd from 5:30 p.m. – 7:30 pm. We will have volunteers to help carry items from your car, hang signs, etc. Both doors to FLHS will be open for set up.

When you arrive we will check you in for the Expo, give you your ticket for lunch (if purchased), make sure you signed a liability waiver, and show you your table location. 

If you are unable to set up on Friday, please arrive by 7:30am on Saturday, March 4th to check in and set up by 8:15 a.m.. South doors will lock at 8am so that event attendees will check in through the North entrance.

Exhibitors are requested not to close their booths until 3 p.m. on Saturday.

Tables

  • Expo tables are 8 feet by 3 feet and will be covered with a tablecloth.
  • Each table will have 2 chairs unless more are requested
  • Participants with small displays may be asked to share tables.
  • Special equipment, such as easels, must be supplied by exhibitors.

If you need electricity, please bring 1-2 extension cords (and perhaps duct tape in case need covering).

If you need to access a website and yours is not already on this list, please email us the website(s) you need cleared by February 24.

Demos and Placement

Expo Chair Mimi Lines has been in conversation with many of you about where your table will be located and if you plan to do a specific demonstration that we can put on a schedule. We will produce a schedule of demos and a map of exhibitors. If you have questions about this, please contact Mimi.

THANK YOU!

We appreciate your being a part of this incredible event to educate and inspire our community to “dig in” to Hudson Valley local food!